Finance Co-ordinator

What’s the deal

Title: Finance Co-ordinator 

Location: Part-time (16 hours per week)

Contract: Permanent

Location: Hybrid, including days each week at our studio in St Albans 

Who we are

Launch Studio is a commercially led creative agency using design to make a difference. We work directly with founders, sales and marketing leads to understand their priorities, applying strategic thinking and creative execution so every investment in brand supports clear commercial goals.  

Our work spans across all things brand, encompassing strategy, design, sales and marketing. That includes brand identities, websites, social content, internal documents and presentations, alongside commercially focused tools such as modular sales libraries, pitch decks and interactive lead generation tools.  

We also design, source and produce practical materials, from print and stationery to merchandise and live event collateral, ensuring your brand is as effective in the real world as it is online. 

What’s in it for you?

You’ll be joining a growing studio in a role that gives you ownership and the chance to coordinate the financial area of the business. 

• Competitive salary based on experience

• 22 days holiday (pro rata) + England bank holidays

• Private healthcare *  

• Company bonus scheme*  

* Subject to successful completion of probation 

What you’ll be doing

Invoicing and credit control

• Raise and issue invoices accurately and on time

• Monitor outstanding invoices and proactively chase payments

• Maintain and update debtor reports

• Flag late payments or risks to cash flow

Bank reconciliation and financial records

• Reconcile bank transactions on a weekly basis

• Maintain accurate financial records within Xero accounting software

• Categorise transactions and manage expense records

• Ensure all financial data is up to date

VAT and compliance support

• Liaise with accountant for quarterly VAT return

• Maintain clean and audit-ready records

• Support with financial documentation as required

Payroll administration

• Prepare payroll information (hours, changes, expenses)

• Liaise with payroll provider

• Ensure timely and accurate payroll processing

Financial organisation and process improvement

• Help streamline and improve finance processes

• Maintain a clear and documented finance workflow

• Support the founder in building a more scalable finance function

What you’ll bring

This role would suit somebody who enjoys structure, pays attention to detail, communicates clearly and takes pride in keeping things organised and on track. More than anything, we’re looking for somebody who can take ownership of this area of the business, keep things running smoothly in the background, and become a steady and reliable support for the wider team.

You’ll bring previous experience in bookkeeping, accounts or finance administration, and feel comfortable managing day-to-day finance tasks with confidence and consistency.

You should feel confident using accounting software such as Xero or QuickBooks, alongside handling invoicing, reconciliations and payment follow-ups as part of your regular rhythm.

Experience working within a small business environment would be beneficial, though not essential.